New Publication Requirements

New Publication Requirements

The new publication requirements came into force on 21 October 2016. This means that your next annual publication requirement needs to include additional information, but does not need to be printed in a newspaper. The Department has not yet formally advised of how your next annual publication is to be published, but has indicated that this will need to be done via the society website. You will also need to include all the information in a file (probably an excel file) and forward the excel file to the Department.

I suggest that you start recording all the new information in your grant database from now on.

The new requirements are as follows:

Societies must publish at least annually:

  • details of all applications received from applicants during the reporting period, i.e., the organisation name and grant number;
  • details disclosing, for each application that has been determined during the reporting period,—
  • whether it has been accepted in full or declined in full;
  • whether it has been accepted in part and declined in part;
  • if it has been declined in full or in part, the reasons for that decision;
  • every amount of net proceeds from class 4 gambling distributed in the reporting period and the applicant to whom that amount relates;
  • any interest that any member of a society’s net proceeds committee has in any applicant who is a recipient of a grant that has been made by that committee during the reporting period; and
  • the results of the society’s annual review of the criteria, methods, systems, and policies it uses for considering the distribution of net proceeds.

View – New Zealand Gambling Law Guide Section 110(4)

A net proceeds committee member has an interest in a recipient of a grant if:

  • the member may derive a financial benefit from the grant or may have a financial interest in the recipient; or
  • the member is a part of the immediate family of the recipient; or
  • where the recipient is an organisation, club, society, or association, the member is —
  • an officer or a member of the recipient; or
  • a part of the immediate family of an officer or a member of the recipient; or
  • the member is, or has been, the recipient’s lawyer or is under a professional obligation to the recipient in another professional capacity; or
  • the member is, or has been, employed by the recipient, or is, or has been, indebted to the recipient, or is, or has been, involved in business or financial dealings with the recipient; or
  • the member is otherwise connected or involved with the recipient in a way that can reasonably be perceived as having influenced the decision to make the grant to the recipient.

Part of the immediate family, means a person –

  • who is the member’s —
  • spouse, civil union partner, or de facto partner; or
  • parent, child, sister, or brother; or
  • who is the parent, child, sister, or brother of the member’s spouse, civil union partner, or de facto partner.

A society must also provide the Department with an electronic version of every statement published under section 110(4): s 110(4B).

In your grants database, I suggest that you always record “Nil” if there is no trustee interest. I would only record the formal “interests” as set out above. If there is an interest, I suggest that you record the interest using the same wording, e.g., “trustee is a member of the grant recipient” or “trustee’s spouse is an officer of the grant recipient”.

When the grant is approved only in part, I suggest that you have some standard responses, such as:

  • Part of application considered non-compliant;
  • Insufficient funds to grant full amount; and
  • Part of application outside internal grant’s policy.

Welcome ACT

  • Akarana Community Trust is one of a number of community funders who derive income from the operation of gaming machines. For details of other funders who distribute grants in your area, please go to www.dia.govt.nz

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